Conference for Food Protection

The Executive Treasurer, along with the Conference Chair, Executive Director and Executive Board, is responsible for conducting the ongoing financial business of the organization. The duties include banking, financial reports, budget preparation, annual audit, filings, contract review, grant writing/management, Crumbine Award administration, accounts payable and accounts receivable in the form of memberships, biennial meeting registrations and sponsorships. An outline of these duties can be found in the Executive Treasurer Position Description.

Financial Reports

Financial reports, reflecting all receipts and disbursements, are prepared quarterly and electronically circulated for Executive Board review and approval. A Year-End Financial Statement is also prepared and, once approved, is posted on the website for general membership information. Each year, an Annual Operating Budget is prepared and electronically circulated for Executive Board review and approval. A Biennial Meeting Budget is also prepared and is subject to the same review and approval process.

Miscellaneous Financial Activities

The Executive Treasurer is also responsible for tax filings, corporation renewal, California Secretary of State Exempt Organization Statement of Information and California Attorney General Registry of Charitable Trusts, each on an annual basis.

An audit of financial records is performed annually by an Audit Committee appointed by the Conference Chair. The Audit Committee reports its findings at the spring Board meeting each calendar year.